MCS understands that event hirers have specific business processes to follow and therefore need a software solution that can be tailored to their business requirements.
Furthermore, installing a hire management solution can help an event hire business organise their extensive inventory, control costs and maximise profits today and in the future.
Fast facts for event hirers:
MCS-rm manages the seasonal peaks in demand of quotations, contract processing and invoicing of event hires. This offers time and labour savings as well as improved accuracy, faster throughput and increased revenue.
Make better informed decisions and increase your profitability - MCS-rm tracks all equipment and accessories, giving an instant and up-to-date picture of equipment availability and location for quotes, bookings and future event bookings.
Bar Coding and scanning tools track inventory (itemised) in and out of the warehouse with speed and accuracy.
The Availability Planner maximises event equipment utilisation, saves time and reduces errors by giving a real-time graphical availability view of all items. It also minimises sub-hires and highlights any over bookings for quotes and imminent and / or future events. Using colour coding, you can differentiate between a confirmed booking (hard pencil) and an unconfirmed booking (soft pencil).
Easily co-ordinate the different elements of a complex event whether it involves various components such as lighting, sound, staging, marquees, glassware, crockery and cutlery and / or furniture.
Combine frequently used items and accessories, for instance marquee kits, so they can be hired as a 'package', this speeds up processing, improves accuracy and increases up sell opportunities.
Create new cash accounts and Pro forma invoices for new hirers as part of the contract creation process as well as a quick Point of Sale feature to secure quotes and the faster processing of cash sales.
Deal Pricing applies a discount to multiple items to give the customer a single discounted price which reduces customer confusion and saves time.
Job Costing helps you analyse and increase the profitability of your events by examining its revenue and costs. This controls costs and you can make informed decisions regarding future project pricing and viability.
Additional documentation can be stored with the contract such as images, specifications and marquee designs which can be printed with the delivery paperwork.
The Daily Diary provides instant visibility of planned deliveries, returns and collections and highlights over-due activities - increasing efficiency and reducing errors.
The Today Page gives a snapshot of current hire activities and enables you to drill down to access more detail ensuring you meet your customer commitments.
Split Deliveries enables event hirers to have multiple deliveries on a hire contract where a delivery lorry capacity is exceeded or where staged deliveries are required. Create load and distribution lists for efficient picking and despatching.
Fully configurable Smart Alerts provide an early warning system for any pre-defined hire issues such as flagging hire rates that are negotiated below a certain threshold.This improves responsiveness and saves time and manpower to help reduce costs and increase revenue.
Proof of Delivery scans and automatically files signed delivery/collection notes and other documentation with the contract, to be viewed or emailed in the event of a query. This helps resolve queries more quickly and improves cash flow.
Workshop and Maintenance keeps your event equipment in optimum working order and schedules and tracks all repairs and modifications - this reduces breakdowns and improves equipment utilisation, profitability and stock expenditure.
Purchase Order Processing helps you understand your complete expenditure by tracking purchasing costs.
CRM provides a fully integrated customer and prospect database, with quotation, marketing campaign management and lead monitoring. This boosts sales and marketing and supports customer retention.
Use many standard reports provided or create your own to analyse key hire data.
In addition, Report Scheduler automates the transmission of reports to predefined recipients at specified intervals via email or SMS text message.
Business Intelligence tools analyse key business information visually by using Dashboards and Microsoft Excel pivot tables – you'll be better placed to make the right management decisions.
Customer Web Portal is a secure, customisable online website that offers customers access to important contract, invoice and account information. Let them browse an online equipment catalogue to hire or buy, obtain quotes and raise on-hire and off-hire requests. This empowers customers and enhances business performance, productivity and revenue.
MCS Financials is an affordable and highly comprehensive integrated financial solution that handles day-to-day accounting activities and financial management reports. Seamless integration paths to best of breed Financials: Sage 50 and 200, IRIS Exchequer, SAP Business One, Pegasus Opera, Quickbooks etc.
To find out more about MCS-rm in your sector, call us on +44 (0)1628 828000 or use our enquiry form.
View Mardi Gras Event Hire Case Study
Web: www.mardigrasevents.co.nz
Country: New Zealand
Industry: Event Hire
Products: MCS-rm with a third party accountancy package
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Web: walltowallcomms.co.uk
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Web: www.portabletoiletslimited.com
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Industry: Portable sanitation hire
Products: MCS-rm with Management Reporting, MCS-crm, Transport Manager and Toilet Servicing, Purchase Ordering and Integration to Sage 50 Accounts
View Nixon Hire Case Study
Web: www.nixonhire.co.uk
Country: United Kingdom
Industry: Hire sectors including plant and tool, accommodation, toilets, event hire ...
Products: MCS-rm with Workshop & Maintenance, Purchase Order Processing, Bulk Transmission of Invoicing, Smart Alerts, Customer Relationship Management (CRM), Customer Web Portal, MCS Financials
View MEMS Power Generation Case Study
Web: www.memsgen.co.uk
Country: United Kingdom
Industry: Power Generator hire
Products: MCS-rm with Contract Management, Assets, Invoicing, Stock, Purchase Ordering, Transport Manager, Workshop & Maintenance,
Proof of Delivery, Report Writer, MCS-crm, MCS-web
View John F Hunt Demolition Group Case Study
Web: www.johnfhunt.co.uk
Country: United Kingdom
Industry: Plant and tool, generators and lifting equipment hire
Products: MCS-rm with MCS Financials